Buying bulk sweets sounds like a simple exercise on the surface.
However, it is only when event hosts and management staff begin to go through the process of adding items to their order that they begin to experience some doubts and issues.
We will provide some key event organiser tips with bulk sweets and confectionery orders that will alleviate pressure and concern.
Set Out Event Sweet Budget
For event organisers to do their due diligence when it comes to orders of bulk sweets, they need to set out their budget for the exercise. Just how much money is in play and where will the best deals and bargains be sourced? For most suppliers, they will set lower fees the higher the quantity, but each outlet will have their own policy on this front. By requesting quotes and looking over price lists that incorporate shipping fees, it will be possible to gauge what is viable and what is off limits.
Recognise Event Profile & Consumer Demographic
Organisers who are looking to manage events in a clever and efficient fashion need to recognise that orders of bulk sweets should be targeted to a certain demographic of consumer. Are they geared for young kids? Are they made for adults? Is it a mixture of the two? Will it be necessary to minimise the sugar content? Is it to complement other foods or drinks? Be attentive to the event details before settling on the right selections in this area.
Track Stock Availability
Making bulk orders of these sweet collections will be dependent on the supply chain. From dark and light chocolates to lollies, candy bars, cookies, cakes, biscuits, puddings and frozen delights, there will be a wide variety of assortments that organisers can source at short notice. With this being said, there can be complications for some sweet clients who decide to leave the purchase until the last minute, experiencing a shortage if they have to be shipped over state lines or international boundaries. By making early contact and inquiring about stock availability, those concerns will be alleviated.
Engage Event Peers
What do other event hosts have to say on the subject of bulk sweets? What are their recommendations in this instance? There will always be industry peers who have their thoughts on the subject, even if they have handled small events or those that have overseen large-scale operations that need to have sweets and savoury delights for consumers young and old. Open up and have those conversations to see where the referrals point and what they say on the topic.
Examine Online Brand Reputations
If those personal conversations are in short supply, or there is a need to learn more about bulk sweets and what kinds of assortments and confectionery goods are advised in these moments, then the reviews and ratings from online clients are helpful. Who do they rate best out of 5 stars? Who do they speak about in glowing terms across apps, social media hubs and search engines? Glean this information before agreeing to any bulk package of lollies and treats.
Check Expiry Dates
Typically bags of these confectionery goods will last roughly one month before they are out of date in common packaging. However, with bulk sweets, that 4-week limitation and guideline might be extended by a reasonable amount. Check the expiry dates and see how they compute with any shipping and transport schedules. The last issue that event organisers want to face is placing a large order, waiting for arrival, then finding out that they are brands past their used-by date, placing the health and safety of everyone in jeopardy.